Often, your first impression may be through an email and not in person. Whether you are applying for a job, confirming an interview, checking in about your shift, or requiring additional information, the way you write your email matters.
At WorkLink Connect, we’ve seen it all. From messages that say “Sent from my iPhone” to missing subject lines to no message at all. Most email mistakes are super easy to fix. Here are some tips to polish your email and give a good impression.
Use a Professional Email Address
Professional Email: John.doe@gmail.com
Less Professional Email: partyguy@hotmail.com
If your email address is too confusing, inappropriate, or casual, it can jeopardize your chances. Create a free account that has your name and have it dedicated to any work/important emails. It will only take you 5 minutes to create and can make the biggest difference.
Always Add a Subject Line
Your subject needs to be clear and to the point. Be descriptive and summarize what your email is about. Examples of good email subjects:
- Application for Administration Position—John Doe
- Interview Availability—Wednesday 2pm
- WorkLink Connect—Application for Warehouse Position
Not putting a subject line or putting something simple might land the email in spam.
Always Start Your Email with a Greeting
Start with a simple greeting. Skip any greetings that say “Yo” or “Hey there” if you’re writing to a company or a person. Be sure to always add a comma to the end.
- Hi John,
- Hi WorkLink Connect Team,
Get to the Point—Stay Polite
You do not need to write an essay. Just be clear, respectful, and professional. Avoid any slang, emojis, or even using all caps. Proper punctuation can really take your email to the next level.
- I’m following up on my application for the construction laborer position. I’m available to start immediately and can work full-time hours. Please let me know if you require any additional information.
Sign Off the Right Way
End off your email in a polite way:
- Thank you.
- Sincerely,
- Best Regards,
Then add your full name and phone number so they can reach you. If you have any additional information you would like to add, like a website or portfolio. Make your signature customizable to what your email entails.
Proofread Before Sending
Check for any typos, missing words, formatting, or autocorrect issues. Even with a quick glance, you will be able to catch small mistakes that can hurt your credibility. Take a few minutes to review the email before pressing send.
Final Thoughts:
Make sure to avoid mistakes like not using a subject line, just attaching a file with no message, using slang, forgetting to include your name, and responding too casually.
Write like you mean business. Writing a professional email shows that you are serious, respectful, and ready and willing to work. Take a few extra minutes and make sure you follow these steps in order to bring your emails to the next level.
If you have any questions, reach out to us, and we can help you.